SECRETARIAL VACANCY

September 11, 2024

Rochester Community Schools announces the following SECRETARIAL vacancy.

Receptionist

Administration Center

52585 Dequindre Road, Rochester, Michigan

Monday-Friday

12 Month schedule

Five hours/day, Monday – Friday, 12:00 p.m. – 5:00 p.m.

Candidate may need to work flexible or evening hours to provide back-up

support for each position and/or coverage for evening events.

SALARY & BENEFITS: $16.58 per hour, per the RSPA Classification I Salary Schedule-Not Benefit Eligible

QUALIFICATIONS:

High school diploma with excellent command of the English language
Communicates in a clear, concise, and positive manner
Experience in providing exceptional customer service while interacting positively with the public
Organized and detail-oriented. Works efficiently under pressure
Prioritizes a variety of tasks with minimal supervision and frequent interruptions
Flexible, dependable and respectful. Consistently contributes to a team effort
Good computer skills and aptitude to learn additional software programs
Eager to enhance skills and knowledge
Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

(The Job Description for Position 4.41, Receptionist, is in the HR Department, upon request.)

REQUIRED POSITION TESTS:

Microsoft Office Current District Version: Basic-level Word and Excel and Outlook; Assessments in Customer Service Phone Skills, Interpersonal/Teamwork Skills, Sentence Clarity, Spelling, and Numeric/Alpha Filing/Record Locator tests.

Job Description

Receptionist – Administration Center 4.41

QUALIFICATIONS:

High school diploma with excellent command of the English language
Communicates in a clear, concise, and positive manner
Experience in providing exceptional customer service while interacting positively with the public
Organized and detail-oriented. Works efficiently under pressure
Prioritizes a variety of tasks with minimal supervision and frequent interruptions
Flexible, dependable and respectful. Consistently contributes to a team effort
Good computer skills and aptitude to learn additional software programs
Eager to enhance skills and knowledge
Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

REPORTS TO: Director of Community Relations

JOB GOAL: To communicate positively with the general public by phone and in person; to receive and transmit appropriate messages, and perform clerical tasks as assigned.

PERFORMANCE RESPONSIBILITIES:

Acts as receptionist and operates the switchboard at the Administration Center.
Answers questions and places callers or visitors in contact with the appropriate staff member.
Serves as positive public relations advocate for the District by interacting appropriately by telephone and in person with callers, visitors, staff, and students by answering questions and relaying messages.
Assists as facility scheduler for the District.
Prepares District announcements, such as birth/death notices.
Processes ID badges for new employees.
Assists other departments by counting, sorting, labeling, and stuffing envelopes for large mailings.
Assists the Superintendent’s secretary in typing notices, labels, and Board of Education materials as requested.
Assists with the RCS Foundations donor database and fundraising events.

TERMS OF EMPLOYMENT:

12 months*
5 hours per day*
Salary and benefits as per master agreement for classification I.

WORKING CONDITIONS:

An employee working in this assignment will be required to sit for long periods of time and work on a desktop computer.
Data entry and record search is a large part of the duties of this position and repetitive hand motion will be required.
May be required to lift and move materials with weights up to 30 pounds.

REQUIRED POSITION TESTS:

Microsoft Office Current District Version: Basic-level Word and Excel and Outlook; Assessments in Customer Service Phone Skills, Interpersonal/Teamwork Skills, Sentence Clarity, Spelling, and Numeric/Alpha Filing/Record Locator tests.

* = These values reflect the typical position schedule. Based on District requirements, this position has been staffed with personnel working a schedule of 12 months or 10.5 months and as a full-time position working 8 hours or multiple part-time positions working less than 8 hours/day.

Initial publication 7/1/88

Reviewed 7/1/93; 4/97; 6/01

Revised 5/7/90; 2/1/94; 8/95; 6/97; 6/01; 5/02; 7/03; 10/04; 08/07; 06/12; 9/22

ROCHESTER COMMUNITY SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER

Notice of Nondiscrimination - Rochester Community Schools does not discriminate on the basis of race, color, religion, national origin, creed or ancestry, age, sex, marital status, height, weight, familial status, arrest record or physical and mental disabilities in accordance with the Elliot-Larson Civil Rights Act (ELCRA) MCL 37.2206, Persons with Disabilities Civil Rights Act (PWCRA), MCL 37.1206, Title II, Title VI, and Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendment Act of 1972, the Age Discrimination in Employment Act and the Immigration Reform and Control Act of 1986 (8U.S.C., Section 1324A Et. Seq.) and Section 504 of the Rehabilitation Act of 1973. In addition, individuals will not be excluded from, or be denied, the benefits of participation in any program or activity for which the Board of Education of the Rochester Community School District is responsible on the basis of such characteristics.

Rochester Community Schools has designated the following individuals as Compliance Coordinators at 52585 Dequindre Rd., Rochester, MI 48307. Title II and Section 504 – Students: Pasquale Cusumano, Assistant Superintendent of Secondary and Adult Education, (248) 726-3131; Equal Employment Opportunity/Section 504 for non-students: David Murphy, Assistant Superintendent of Human Resources, (248)726-3118; Title IX Coordinator: David Murphy, Assistant Superintendent of Human Resources, (248)726-3118.