| Description | September 22, 2022
Rochester Community Schools announces the following vacancy. Applications will be accepted until filled.
DIRECTOR OF FINANCIAL SERVICES
QUALIFICATIONS:
- Master’s Degree in Accounting or Finance.
- CPA strongly preferred.
- Minimum of 5 years of professional experience including a minimum of 2 years’ experience in budgeting with a strong understanding of accounting.
- Demonstrated experience in managing budget process.
- Proficiency with spreadsheet and database applications is required.
- Demonstrated experience in budget development and analysis of financial information in a school district or similar organization.
- Experience in managing staff.
- Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
- For more information regarding position expectations, refer to the Job Description below.
SALARY:
We offer a competitive salary commensurate to experience plus a comprehensive benefit package.
TITLE: DIRECTOR OF FINANCIAL SERVICES
REPORTS TO: Deputy Superintendent of Business Affairs
SUPERVISES: Accounting Department, Payroll Supervisor
JOB GOAL: To provide management and leadership in all aspects of the District’s financial affairs; maintain the District’s official accounting records and systems; develop budgets; and provide assistance to all district stakeholders.
PERFORMANCE RESPONSIBILITIES:
- Prepare the annual budget and budget amendments. Develop methods,forecasts, and procedures for the preparation of budgets including staffing, benefits, purchases services, supplies and capital outlay. Recommend budgetary policies and practices that reflect the district’s strategic plan.
- Provide overall leadership, direction, technical advice, and assistance in the district’s budgetary formulation, analysis, review, and control processes.
- Assist Cabinet members, Department heads and Building Administrators in the strategic, short term and annual planning of their respective budgets.
- Monitor budget objectives by analyzing variances and initiating corrective actions as necessary. Communicate analyses and corrective actions to district-wide constituents.
- Formulate annual and 3-5 year financial forecasts, including alternative scenarios. This forecast encompasses the effect of assumptions on all financial statements to facilitate long-term decision-making and long-range capital planning.
- Prepares financial reports and budgets for Federal, State, and local grants in cooperation with grant coordinators.
- Prepare monthly and multi-year cash flow forecasts.
- Prepare monthly, quarterly, and year-end financial reports, reconciliations,and statement of investments and review each with the Deputy Superintendent for Business Affairs. Under the direction of the Deputy Superintendent, submit financial reports to the Superintendent, Board of Education, ISD and State of Michigan, as appropriate.
- Engage in ongoing cost reduction analysis in all areas of the district.
- Account for the financial transactions of the District. Ensure applications of appropriate general ledger, cash receipts, disbursements, and bank reconciliation procedures, practices and recording. Develop and maintain adequate internal controls.
- Maintain appropriate manual and electronic fiscal information, files and records for the purpose of documenting activities and issues, meeting compliance requirements, and/or providing supporting materials for requested actions.
- Manage the District’s accounting software program and other related technology with emphasis on maintaining controls, pursuing enhancements, and maintaining system security.
- Administer sinking fund and/or capital project revenues, expenditures, and funding requests. Prepare all reports and requests for funds for grant funded programs. Administer grand awards and other programs. Coordinate, with appropriate administrators and other personnel, all funded programs, revenue and expenditure recordkeeping, and reporting requirements.
- Prepare the annual tax resolution for the Board and submit the authorized Tax Rate Request to taxing authorities. Monitor the transfer of funds from taxing authorities to the District. Maintain appropriate records to ensure that all tax revenue is received by the District. Coordinate with municipalities on tax refunds and tax collections to ensure appropriate amounts are distributed and reconciled to the books and records of the district.
- Coordinate audit requirements with external auditors and supervise the preparation of audit work papers and documents including detailed schedules that support fiscal year-end trial balance account balances.
- Assist the Deputy Superintendent for Business Affairs in the formulation of the department’s overall strategic direction.
- Work closely with theDeputy Superintendent for Business Affairs to maintain best practices and implement and enhance financial management systems.
- Support district strategic planning efforts to lead cross-departmental working groups focused on special projects associated with the strategic plan.
- Serve as source of staff support for the district, building or program, provide technical advice, perform complex evaluations and resolve difficult problems.
- Supervise and develop Business Office staff
- Collaborate with internal and external personnel (e.g. other administrators, auditors, public agencies, public officials, community members, vendors, etc.) for the purpose of implementing and/or maintaining services and programs.
- Compile data from a wide variety of sources for the purpose of analyzing issues, ensuring compliance with organizational policies and procedures, and/or monitoring program components and grants.
- Supervise the development and documentation of office procedure protocols on an annual basis.
- Conduct internal audits (e.g. general and special funds, etc.) for the purpose of ensuring program operations are within budget and in accordance with fiscal practices.
- Communicate internal control processes and procedures to the Board of Education and district staff on an annual basis.
- Direct department operations, the maintenance of services and the implementation of new programs and/or processes for the purpose of achieving organizational objectives and ensuring compliance with legal, financial and district requirements within establish timeframes.
- Facilitate meetings, workshops, seminars, etc. for the purpose of identifying issues, developing recommendations, supporting other staff, and serving as a District representative.
- Participate in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions.
- Present information for the purpose of communicating information, gaining feedback and ensuring adherence to established internal controls.
- Research financial topics and related legal issues to evaluate compliance requirements and potential implications on district operations.
- Assist a variety of external agency personnel (e.g. auditors, grant representatives, regulatory agency staff, etc.) for the purpose of providing information, general support, and risk assessment of district operations.
Adopted: 9/28/98
Revised: 3/99; 5/02; 6/03; 12/15 |