Secretary to Director of Capital Projects and Facility Operations

Administration Center

Monday-Friday

8:00 am – 5:00 pm

12 Month Schedule

$16.91 per hour, per RSPA Master Agreement for Classification II

QUALIFICATIONS:            

1. High School Diploma with excellent command of the English language, required.
2. General office experience, required.
3. Strong computer skills and aptitude to learn software programs used in this position.
4. Experience in administration of a data based facilities reservations system and work-order management system preferred.
5. Ability to interact positively with school/community.
6. Ability to handle a multitude of responsibilities with minimal supervision.
7. Valid driver’s license and available transportation.
8. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

REPORTS TO:         Director of Capital Projects and Facility Operations

JOB GOAL:              To assist with the efficient operation of district-wide capital project initiatives and overall district facility operations.

PERFORMANCE RESPONSIBILITIES:  The performance responsibilities listed below represent an overview of the responsibilities for this position.

• Maintain and organize projects, Sinking Fund program and department files.
• Create and process purchase orders and change order requests for vendors and contractors.
• Organize and maintain vendor files; serve as liaison to vendors on behalf of Director as needed.
• Create and maintain various spreadsheets and data bases in support of district facilities oversight and capital improvement projects occurring within Rochester Community Schools.
• Contact various vendors, contractors, suppliers and/or agencies to gather and organize requested information as needed.
• Coordinate Projects as Requested by Facilities Director – research products/services, vendors, negotiate pricing & terms, work with building staff & contractors to schedule work
• Enters and maintains purchase orders; performs any necessary follow-up with entire purchasing process, from initial set-up, delivery status, and inventory confirmation of order at designated site.  
• Maintain and manage outside contractor site access, including creation of temporary ID badges in support of district capital or facilities improvement projects.
• Assist the Director of Capital Projects and Facility Operations, as requested.
• Manage District-Wide emergency drill reports – Communicate emergency drill requirements (provided by Oakland County) with building administrators & secretaries; manage drill schedules &  reports on shared drive; upload to RCS website within 5 days; remind buildings of deadlines
• Track Utility Usage – Collect gas meter reads for AHS, RHS, SCHS, Hart MS & Transportation; update & send spreadsheet to Cherie Dorman@Schneider Electric; provide summaries/reports as requested; update cost/usage info on Quarterly Report
• Bi-weekly department meeting - update agenda/notes; send reminders to attendees; update agenda topics
• Facilities Department Quarterly Report - collaborate w/dept to update project, budget & utility usage data for Pete to share with Matt McDaniel
• District-Wide Signage - order & schedule installation of interior/exterior signage (along with Sarah Fremont)
• Support Auditorium Coordinator - budget/purchasing support for district-wide auditorium program

WORKING CONDITIONS:

1. An employee working in this assignment will be required to sit for long periods of time and work on a desktop computer.
2. Data entry, record search, and report generation is a large part of the duties of this position and repetitive hand motion will be required.
3. The employee may occasionally be required to manually verify accuracy of order delivery at different facility locations which could include moving or lifting items of approximately 30 pounds.

TERMS OF EMPLOYMENT:

1. 12* month schedule
2. 8* hours per day
3. Salary and benefits per RSPA Classification II schedule.

REQUIRED POSITION TESTS:

Microsoft Office Current District Version: Intermediate-level Excel and Outlook;  Basic-level; Word; Assessments in Customer Service Phone Skills, Interpersonal/Teamwork Office Skills Assessment, Sentence Clarity, Spelling, and Numeric/Alpha Filing/Record Locator tests.

* = These values reflect the typical and district-preferred position schedule. 

Notice of Nondiscrimination - Rochester Community Schools does not discriminate on the basis of race, color, religion, national origin, creed or ancestry, age, sex, marital status, height, weight, familial status, arrest record or physical and mental disabilities in accordance with the Elliot-Larson Civil Rights Act (ELCRA) MCL 37.2206, Persons with Disabilities Civil Rights Act (PWCRA), MCL 37.1206, Title II, Title VI, and Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendment Act of 1972, the Age Discrimination in Employment Act and the Immigration Reform and Control Act of 1986 (8U.S.C., Section 1324A Et. Seq.) and Section 504 of the Rehabilitation Act of 1973. In addition, individuals will not be excluded from, or be denied, the benefits of participation in any program or activity for which the Board of Education of the Rochester Community School District is responsible on the basis of such characteristics.

Rochester Community Schools has designated the following individuals as Compliance Coordinators at 52585 Dequindre Rd., Rochester, MI 48307. Title II and Section 504 – Students: Pasquale Cusumano, Assistant Superintendent of Secondary and Adult Education, (248) 726-3131; Equal Employment Opportunity/Section 504 for non-students: David Murphy, Assistant Superintendent of Human Resources, (248)726-3118; Title IX Coordinator: David Murphy, Assistant Superintendent of Human Resources, (248)726-3118.

Revised:  5/2/91; 2/1/94; 8/95; 6/97; 1/01; 5/01; 10/16; 6/17, 9/18

Reviewed:  4/97